Intcube EPM 
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Over 300 Corporate Clients are utilizing Intcube EPM
A certain power enterprise is a modern energy company integrating power (heat) project development, power (heat) investment and operation, energy conservation and environmental protection, technology research and development, and other applications. In the context of the new era, the company actively promotes the efficient integration of governance capabilities and digital transformation. Building upon existing systems like OA, financial management, material management, and production technology management, the company partnered with Intcube to co-build a comprehensive budget management system for more efficient management, smarter data, and more far-sighted decision-making. This initiative comprehensively upgraded the company's original budget management and performance appraisal methods, achieving quality and efficiency improvements in management and enhancing operational management capabilities.
▌ Project Pain Points
Using Excel for Budget Formulation is Time-Consuming, Labor-Intensive, and Yields Poor Data Accuracy
Prior to this project, the enterprise primarily used Excel spreadsheets for manual budget entry, calculation, and consolidation. However, the lack of a unified collaboration platform led to low interaction efficiency and difficulty in managing different versions, severely impacting the efficiency of budget compilation and reporting. The budget management department could not verify the scientific basis and accuracy of data submitted by various departments. Significant effort was required to collate data for understanding budget execution status, drastically reducing work efficiency. Budget execution control and analysis relied mainly on manual processes, failing to form a closed-loop budget management cycle of formulation-execution&control-adjustment -analysis&appraisal.
Lack of IT System Support Hinders Insights from a Full Business Perspective
To facilitate management across various business segments, the power enterprise had previously deployed IT systems such as procurement management, material management, contract management, and expense control management. However, data isolation between these business systems resulted in scattered information, difficulty tracking specific business activities, and untimely information feedback. This affected the enterprise's effective supervision of specific business processes, making it difficult to achieve pre-event and in-process budget control. The lack of predictive analysis meant problems in budget execution could only be discovered through post-event statistics, greatly constraining the ability to control budget completion during monthly operational reviews and hindering overall operational management and control.
▌ Solution
Having some experience in budgeting, the enterprise had a relatively clear understanding of comprehensive enterprise budget planning. When collaborating with Intcube to build the comprehensive budget management system project, they explicitly requested a detailed investigation based on the existing organizational structure, budget management needs, control policies, and processes. Driven by business needs, the project aimed to sort out the enterprise's budget management system, analyze and clarify the indicator system, form system, compilation methods, budget assumptions, quota standards, control rules, and process specifications that the enterprise focused on. Based on this, a comprehensive budget management business blueprint matching the enterprise's management reality would be designed. Leveraging digital technology, an efficient and collaborative comprehensive budget management system would be built, allowing the budget management department to free up energy to focus on tasks like planning and analysis, provide decision support to management, and achieve financial strategy transformation.
Perfecting the Comprehensive Budget Management System
Starting from strategic planning and fully connecting financial data with business plans, build a comprehensive budget management system covering all employees, all businesses, and all processes. Support the entire process budget management system of the company, including target decomposition, estimation, formulation, approval, adjustment, execution, analysis, and appraisal for the comprehensive budget. Effectively enhance the overall management level of the enterprise, including strategic management, performance management, and internal control. Rationally allocate enterprise resources, standardize various budget execution processes, and provide data support for operational decision-making.
Empowering Enterprise Management Upgrade and Efficiency Improvement with Digitalization
Through this project, design a unified, standardized, and efficiently operating comprehensive budget management system for the enterprise, and connect it to third-party business systems to achieve automatic acquisition of business and financial data, minimizing manual operations. In the vertical dimension, achieve top-down data informatization, standardization, and unification. In the horizontal dimension, achieve mobile approval, making it more convenient to query the progress of approval items. The application of the comprehensive budget management platform will help the enterprise unify the budget indicator system, unify the budget form system, and unify the budget compilation methods. It will enable standardized and normalized management of budget formulation, control, appraisal, analysis, and forecasting, truly empowering enterprise management upgrade and efficiency improvement in a quantifiable and controllable manner through comprehensive budget management.
▌ Solution Application
Intcube formed a comprehensive budget management system covering all employees, all businesses, and all processes of the enterprise, based on the power enterprise's operational management requirements and the coal-power market situation. This system covers the entire closed-loop management process of operational goal setting, budget formulation, budget control, feedback/analysis, budget adjustment, and performance evaluation. It enables closed-loop management for all production and operational links such as production, operation, distribution, and financing, and all indicators, through the pre-event preparation of budget plans, process control during plan implementation, and post-event summary analysis and assessment. The Intcube EPM system was applied to carry out all tasks in enterprise budget management, laying a solid foundation for strengthening risk control and improving operational efficiency.
Improving the Budget Management Organization to Promote Strategic Goal Implementation
Prior to this project, the power enterprise had established a budget management organization. However, due to the lack of digital system support, communication costs between companies and departments were high. The application of the Intcube comprehensive budget system clarified the division of the company's budget organization matrix, defined budget management responsibilities, strengthened communication between companies and departments, and significantly increased overall employee participation in budgeting.
The construction of Intcube EPM further implemented the enterprise's comprehensive budget management system, providing a guarantee for standardizing budget management processes and improving budget management efficiency and quality. Corporate strategy and annual operational plans can be shared in real-time within Intcube EPM. Various companies and departments use the comprehensive budget system to collaborate, integrate, and share data related to operational budgets, key tasks, and major projects. This jointly promotes the standardization and transparency of strategic project process management. Through budget implementation, gap analysis, feedback, and adjustment, the enterprise enhances process monitoring of strategy implementation while improving work efficiency and decision-making efficiency.
Establishing a Multi-Dimensional, All-Element Budget Formulation System
To meet the management needs of the power enterprise and change the single budget system, the Intcube project team established a multi-dimensional, all-element budget formulation system. This integrates key elements such as organization, management, business, and cost into the budget model, breaking the traditional two-dimensional budgeting mindset. It enriches budget content, provides more comprehensive analysis perspectives, enables finer cost management, and offers stronger support for daily management control and decision-making.
The Intcube EPM, personalized configured according to the power enterprise's business and organizational model, uses a multi-dimensional database system as its core underlying technology. It possesses powerful comprehensive consolidation and high-speed computing capabilities, supports automatic data summary calculations, and can greatly improve budget formulation efficiency and data accuracy. The budget formulation process fully considers the enterprise's need for integrated business-financial management. Budgets are initiated by business departments, starting with actual production volumes, sales volumes, etc. Product production costs are calculated based on standard quota ratios, energy consumption, labor costs, etc., in production. Profits are calculated based on power generation, production costs, inventory, etc., truly achieving integrated business and financial management.
Achieving Whole-Process Budget Control (Pre-Event, In-Process, Post-Event)
The company's control requirements are solidified within Intcube EPM, achieving whole-process control across pre-event, in-process, and post-event stages. Different budget control strategies are adopted for different cycles, levels, and businesses, and data interfaces with business systems are established. A budget control engine is provided to break down information barriers and eliminate system gaps. Using the budget as a benchmark, it enables pre-event and in-process control of various business links.
During budget execution, it meets the power enterprise's management requirements for tracking and feedback on budget execution and process control of target costs. It also provides an early warning mechanism, enabling monitoring and analysis of key indicators for critical businesses. This allows grasping at any time budget execution data and various operational indicator information of the company, strengthening in-process budget control and post-event analysis capabilities.
Multi-Perspective, Multi-Level Dynamic Budget Analysis Reports
To meet the enterprise's budget analysis and assessment requirements, an automated analysis report system based on Intcube EPM was established. It enables multi-perspective, multi-level budget analysis based on different business classifications, budget responsibility centers, budget cycles, compilation versions, budget items and project dimensions, and business data information. The system supports an operational management dashboard with various analysis methods such as drill-down analysis, linkage analysis, multi-dimensional analysis, DuPont analysis, monitoring and early warning, early warning message push, analysis reports, trend analysis, and comparative analysis. It supports root cause analysis of businesses based on management themes, using multiple calibers, multiple dimensions, and cross-periods, and automatically generates analysis reports. This helps the enterprise dynamically understand its operational situation at any time, conduct in-depth analysis of management shortcomings, and identify the root causes of problems.
Furthermore, performance appraisal is integrated into budget management. The Intcube EPM system calculates the standard completion status of various departments. Through the entire process of formulation, execution, supervision, and analysis, it helps achieve comprehensive performance appraisal management that is horizontal to the edges and vertical to the bottom, stimulating company vitality.
Interconnection Between Budget Management System and Business Systems
Through the construction of the comprehensive budget management system, this project broke down the data barriers between the enterprise's business systems (OA system, financial management system, MIS system, SIS system, material management system, production technology management information system, etc.) and the financial and budget systems. It achieved data interoperability and resource sharing, forming a budget indicator system that connects strategy at the top and business at the bottom. It also considered the enterprise's need for system scalability and openness, providing standards and specifications for future data integration between the budget system and other business systems.
▌ Project Results
This solution was recognized by the power enterprise, which has now commenced its budget compilation work for the new year based on this solution. The implementation of this project established a comprehensive budget management platform suitable for the business development and refined management requirements of power enterprises. It not only meets the annual budget compilation and review model of the power industry but also allows the power enterprise to "see the entirety and see clearly" the full picture of its business through comprehensive budget management. It manages operational goals in a dynamic and visual way, ensuring and supporting the achievement of company strategy.
