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Healthcare 
Healthcare Industry EPM Solutions

As technological advancements reshape the healthcare industry, traditional logistical support models can no longer meet modern development demands. With digital healthcare expanding rapidly, more institutions are adopting Enterprise Performance Management (EPM) systems to enhance service support and data management capabilities. To address these needs, implementing comprehensive budget management through EPM systems has become essential.
Built on a multidimensional database platform, Intcube EPM helps healthcare organizations manage rapidly growing business data. The system enables highly flexible data queries, simplifies data traceability, and significantly improves front-end operability. It also extends budget preparation and reporting to all staff, reducing inter-departmental data transmission errors.

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Industry Pain Points
01
Challenges in Material Budget Management
In the healthcare sector, traditional material budget management shows clear limitations, often lacking sufficient flexibility and adaptability. Frequent market price fluctuations and dynamic changes in patient needs make existing approaches inadequate. Moreover, the process from budget approval to execution is cumbersome, with multiple layers causing significant delays. This results in slow budget adjustments, ultimately affecting the continuity and quality of healthcare services.
02
Complexity of Project Budget Management
Healthcare projects are often long-term, high-investment, and subject to frequent changes, making project budget management particularly complex. Common challenges include constant changes in project status, insufficient monitoring of budget usage, difficulty in tracking remaining funds, and disorganized project ledgers. These issues require urgent attention in medical institutions.
03
Cumbersome Budget Preparation and Reporting
The budget preparation process is often inefficient due to repeated submissions, consuming substantial time and resources. Frequent adjustments undermine stability and disrupt planning, while difficulties in data tracing lead to operational confusion and poor control. These layered problems not only increase management costs but also reduce the accuracy and credibility of budgets, significantly hindering effective budget management in healthcare organizations.
Services & Solutions

  • Material Budget Management

  • Project Budget Management

  • Budget Preparation and Reporting Management

Material Budget Management
The entire process of material budget management includes: material procurement budget, warehouse management budget, material requisition budget, supplier declaration, invoicing budget, and payment/receipt budget.

Most hospitals currently track actual material usage, as online requisition systems are widely implemented. However, since budget submissions are often handled by designated centralized staff, and existing systems (or offline processes) cannot support frequent budget adjustments, significant discrepancies often arise between planned and actual material budgets. This leads to friction between budget-controlling and budget-consuming departments, highlighting substantial shortcomings in current practices.

Materials are mainly divided into two categories: those capitalized as fixed assets (subject to categorized depreciation) and those directly expensed. This distinction must be made during procurement and warehousing.

To improve the efficiency of material usage, Intcube EPM integrates actual usage data into rolling budgets. By combining actuals with budget submissions and adjustments, the system enables proactive budget control and management. Through customized forms and documents, it connects various operational stages and improves the efficiency of data traceability.
Project Budget Management
Project (or research initiative) budgets fall into three types: government-funded projects, internal hospital projects, and inter-hospital collaborative projects.

Government projects are either proposed by the hospital or assigned by the government, with full funding provided by the latter. The hospital submits the budget, and the government distributes it centrally. Internal projects are led by hospital professors (or principal investigators) and draw from the hospital’s internal budget. Inter-hospital projects also involve professors/PIs but require cross-institutional collaboration.

The diversity and complexity of projects require clear tracking of all budget allocations. Available budget, committed funds, and reimbursements must be transparent at every stage, with full audit trails for management and tracing.

Key management methods include project categorization and ledger management. Using rolling budgets, the system monitors usage in real time and provides data-driven support for project decision-making.
Budget Preparation and Reporting Management
As mentioned in the material budget section, centralized budget management has inherent limitations. However, given the specialized nature of healthcare, centralized budgeting remains common. Intcube EPM offers a systematic solution.

For example, the Logistics Department supports various units and manages budgets and materials for renovation or construction projects. The system allows cost allocations to be clearly assigned to Logistics throughout the project lifecycle.

In cases where budgeting responsibilities change frequently, Intcube EPM’s task assignment function distributes budget preparation duties based on project, department, form, or user role.

Since hospital staff turnover is generally low, permission management in Intcube EPM easily assigns preparers and reviewers. The system uses a combination of dimensional member permissions and form-based rights to support budget compilation, real-time aggregation, and reconciliation of centralized vs. operational budget data. This ensures unity, accuracy, and timeliness of data, truly enabling business-led budget management.

  • Material Budget Management

    The entire process of material budget management includes: material procurement budget, warehouse management budget, material requisition budget, supplier declaration, invoicing budget, and payment/receipt budget.

    Most hospitals currently track actual material usage, as online requisition systems are widely implemented. However, since budget submissions are often handled by designated centralized staff, and existing systems (or offline processes) cannot support frequent budget adjustments, significant discrepancies often arise between planned and actual material budgets. This leads to friction between budget-controlling and budget-consuming departments, highlighting substantial shortcomings in current practices.

    Materials are mainly divided into two categories: those capitalized as fixed assets (subject to categorized depreciation) and those directly expensed. This distinction must be made during procurement and warehousing.

    To improve the efficiency of material usage, Intcube EPM integrates actual usage data into rolling budgets. By combining actuals with budget submissions and adjustments, the system enables proactive budget control and management. Through customized forms and documents, it connects various operational stages and improves the efficiency of data traceability.

  • Project Budget Management

    Project (or research initiative) budgets fall into three types: government-funded projects, internal hospital projects, and inter-hospital collaborative projects.

    Government projects are either proposed by the hospital or assigned by the government, with full funding provided by the latter. The hospital submits the budget, and the government distributes it centrally. Internal projects are led by hospital professors (or principal investigators) and draw from the hospital’s internal budget. Inter-hospital projects also involve professors/PIs but require cross-institutional collaboration.

    The diversity and complexity of projects require clear tracking of all budget allocations. Available budget, committed funds, and reimbursements must be transparent at every stage, with full audit trails for management and tracing.

    Key management methods include project categorization and ledger management. Using rolling budgets, the system monitors usage in real time and provides data-driven support for project decision-making.

  • Budget Preparation and Reporting Management

    As mentioned in the material budget section, centralized budget management has inherent limitations. However, given the specialized nature of healthcare, centralized budgeting remains common. Intcube EPM offers a systematic solution.

    For example, the Logistics Department supports various units and manages budgets and materials for renovation or construction projects. The system allows cost allocations to be clearly assigned to Logistics throughout the project lifecycle.

    In cases where budgeting responsibilities change frequently, Intcube EPM’s task assignment function distributes budget preparation duties based on project, department, form, or user role.

    Since hospital staff turnover is generally low, permission management in Intcube EPM easily assigns preparers and reviewers. The system uses a combination of dimensional member permissions and form-based rights to support budget compilation, real-time aggregation, and reconciliation of centralized vs. operational budget data. This ensures unity, accuracy, and timeliness of data, truly enabling business-led budget management.
Case Studies

Intcube Collaborates with a Hospital on a New Journey Towards Digital Transformation of Comprehensive Budgeting In

Intcube Collaborates with a Hospital on a New Journey Towards Digital Transformation of Comprehensive Budgeting In
recent years, China has continuously adjusted its macroeconomic structure. Since 2009, public hospitals have been required to implement "strict budget management and strengthen budget constraints," prompting ongoing深化 of healthcare reform. As one of Shanghai’s first pilot hospitals for modern hospital management, this institution has consistently aligned with healthcare policies and industry trends. Aiming to establish a comprehensive, whole-process, and all-coverage budget performance management system, it enhances hospital governance through modern management methods and new technology applications.
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