Pharmaceuticals_北京智达方通科技有限公司

Pharmaceutical companies often struggle with prolonged budget preparation, insufficient IT support, and the absence of an enterprise-wide project expense management system, which severely limits managerial efficiency and cost control capabilities. To address these issues, Intcube has developed a specialized and comprehensive project expense management system that thoroughly covers end-to-end project lifecycle management. From initial planning and rigorous approval to contract signing, procurement execution, payment, and final acceptance, the system ensures seamless and detailed management at every critical node, enabling full oversight of expense execution.

Furthermore, the Intcube system features strong external system integration capabilities. By interfacing closely with external enterprise systems, it enforces a pre-control mechanism of “no contract without a budget, no approval without a budget,” ensuring strict and accurate budget execution from the outset. The system also supports multi-dimensional collection of actual budget performance data and enables real-time budget monitoring. With access to precise and timely information, management can track expense dynamics and make informed decisions that support efficient and sustainable business growth.

In developing its budget management solution, Intcube places strong emphasis on process standardization and risk control. For complex business processes, Intcube begins by comprehensively reviewing and optimizing existing management workflows, eliminating redundancies and clarifying responsibilities at each stage. Using advanced information systems, it ensures unified standards and transparent procedures for project and expense reimbursement processes.

For risk control, the system incorporates multi-dimensional early warning mechanisms. Management can monitor and review project progress and expenses in real time. In cases of over-expenditure or project delays, the system triggers immediate alerts, strengthening cost control and reducing overall operational risk.

Additionally, the system greatly enhances operational efficiency. Previously cumbersome document flows are simplified, payment times are shortened, and processing efficiency is increased. This not only facilitates the integration of business and finance functions but also, through detailed system-recorded data, provides accurate and reliable statistical support for quality management and continuous process improvement—enabling more efficient budget management.

Implementing data integration and automated accounting is an effective way to enhance the efficiency and accuracy of budget management in pharmaceutical companies. First, a clear and well-defined chart of accounts mapping rule must be established. Based on business characteristics and financial management needs, the correspondence between business activities and accounting items is meticulously outlined in an account mapping table.

Next, using advanced data integration technology, this mapping table is deeply embedded into the company’s existing business systems (e.g., sales, procurement, production). This integration enables real-time and accurate transfer of business data to the financial system, allowing most accounting vouchers to be generated automatically.

This approach greatly reduces manual data entry, saves labor costs, and—because voucher generation follows unified rules and standards—considerably improves the standardization and accuracy of accounting. Moreover, data integration breaks down information barriers between business and finance, ensuring that budget management is closely aligned with operational activities and seamlessly synchronized with annual budgets. This provides a solid foundation for pharmaceutical companies to reliably achieve their strategic objectives.